Office Renovation 2017-05-19T12:41:22+00:00

Office Renovation Singapore

Renovating an office can be 10 times more stressful than remodelling your flat if you’re the spontaneous, creative sort – that’s a nice way of saying “disorganised”.

Going by your gut is easy with your home. If your guests don’t like your leather-dungeon themed decor, that’s their problem, they don’t have to live with it.

You can’t afford any such any mistakes with your workspace, even if you’re planning on a home office renovation – keep the leather theme in the bedroom and living room but out of the study or home office where your aim is to maximise efficiency.

You should keep it simple enough for office reinstatement work at no major cost.

Borrowing the 5Ws and 1H, you will need to:

  1. Identify who from within the company should be involved
  2. Determine why you’re renovating the office
  3. List down what you will need to add to the office space
  4. Map out where in the office those additions will go
  5. Figure out when to renovate with minimal disruption
  6. Budget how much it will cost and fix the budget

WHO SHOULD BE INVOLVED?

The “why” might be the most important, but if you’re not an independent contractor working out of a home office, you’ll need to first assemble a team to drive the project.

A representative from each department will ensure that all bases are covered, as well as tap on the diverse expertise available within the company.

The team should not be too big or progress will be slow, and do ensure that a leader is appointed. Unless your company is old school and rigidly hierarchical, the task force head need not be the most senior employee but one who is senior enough to made decisions and whose skillset is best suited for the job.

She or he should be wise and know the company well, a multi-tasker and effective communicator to work with all departments. Organisation and budgeting are other key tools but can be handled by the rest of the team.

WHY RENOVATE THE OFFICE?

If storage space is running low in your office and moving or expansion is not on the cards, this should be your first consideration in the planning stage.

Other common triggers for an office refurbishment are a growing headcount, with more new staffers necessitating a reshuffling of the desks or cubicles, and health and safety regulations to ensure compliance.
Another reason is a refresh to boost productivity, which is often overlooked by bosses who’d rather save by getting a new whip. As your company grows and work processes evolve, reorganising the office space to suit the improved workflow is necessary.

WHAT YOU WILL NEED?

Now that you know your primary purpose, and secondary aims, start listing the necessary additions and improvements.

Even if the need extra storage isn’t your most pressing concern, it’s an important consideration to deal with early on. Employees will need individual storage space, either with lockers or cabinets at their desks, besides general storage for documents and office supplies.

Consider the off-site storage options as well.

Other basics you will need to factor in are power and data points, and shared equipment such as servers and printers. Storing documents in the server or online in the cloud will mean having to account for fewer filing cabinets – you’ll be helping save the planet too by going green.

WHERE WILL IT ALL GO?

Getting an interior designer specialising in offices at this point will help as you’re working with a blank slate.
You’ll need to first map out the new office space to fit in:

  • Workspaces and desks
  • Executive offices and meeting rooms
  • Storage and equipment spaces (ie: printers, servers)
  • Reception area
  • Washrooms and a pantry

At least one member of the task force should have a better-than-average sense of aesthetics, so he/she should work closely with the designer to come up with a look that suits the company.

Bear in mind the extent of the work to be done, and whether it will disrupt your business. You may have to find a temporary office if you’re remodelling the whole office.

WHEN TO RENOVATE?

Work out the best time to renovate, especially if it’s major works, to minimise the disruption.
Why else would hotels carry out remodelling during off-peak seasons, or retailers hold off their revamps until after the GSS?

Finding a temporary office for major office renovations will also determine when the work begins.

HOW MUCH WILL IT COST?

You would have had an idea of how much your budget is to begin with, but you’re in a better position to determine how much to spend after finalising your company’s essential needs.

Bear in mind that you should also factor in hidden costs, such as rental changes, renovation permits, fire insurance adjustments, and budget for change: Where do you see the company in five years?

Planning for the company’s needs in the medium-term future will mean savings down the road.

RenoDeStyle office renovation